Manage your compliance and business needs for the Flavour, Fragrance and Essential Oil Industries
dataEssence is providing your business with the operational tools and management information necessary to satisfy your clients’ needs in the most productive and profitable way.
Manage your compliance and business needs for the Flavour, Fragrance and Essential Oil Industries
dataEssence is providing your business with the operational tools and management information necessary to satisfy your clients’ needs in the most productive and profitable way.
Talk to us about a solution that suits your needs
Talk to us about a solution that suits your needs
Safety Data Sheets Service
If you do not have a need for a dataEssence software solution but still need a more efficient and cost-effective Safety Data sheet solution, we can help!
Using our SDS and CLP Authoring service we can provide bespoke Safety Data Sheets & CLP label information for any blends of Fragrance and Essential oils and other flavour and fragrance ingredient mixtures for you using our dataEssence software.
We will put the details of the ingredients you are using to create your unique blend into the dataEssence system, it will calculate all the regulations, and we will send you the following required regulatory documentation:
- Safety Data Sheet which includes an IFRA Conformity Certificate
- Allergen Analysis
- CLP Label information
Safety Data Sheets Service
If you do not have a need for a dataEssence software solution but still need a more efficient and cost-effective Safety Data sheet solution, we can help!
Using our SDS and CLP Authoring service we can provide bespoke Safety Data Sheets & CLP label information for any blends of Fragrance and Essential oils and other flavour and fragrance ingredient mixtures for you using our dataEssence software.
We will put the details of the ingredients you are using to create your unique blend into the dataEssence system, it will calculate all the regulations, and we will send you the following required regulatory documentation:
- Safety Data Sheet which includes an IFRA Conformity Certificate
- Allergen Analysis
- CLP Label information
dataEssence Core
dataEssence ‘Core’ allows a business to manage ingredients, develop and maintain formulations, and to create regulatory documents and labels.
- Stock Maintenance
- Formulation Management
- Regulation Management
The powerful formula development systems will enable you to keep thousands of formulas in an easy to search system with lots of user-friendly tools to help you manage your raw materials, ingredient lists and complex formulations.
This software simplifies the complex regulatory processes with automated and accurate calculation of key regulatory issue so that users can easily create Safety Data Sheets, IFRA conformity certificates, Allergen analysis, Ingredient declarations and GHS/ CLP Labels for any raw ingredient or formula.
The calculations are constantly being extended but currently cover GHS and CLP, REACH, IFRA, FEMA, Food Regulations, Status (e.g. organic, kosher, halal and natural) and Free From.
dataEssence Core
dataEssence ‘Core’ allows a business to manage ingredients, develop and maintain formulations, and to create regulatory documents and labels.
- Stock Maintenance
- Formulation Management
- Regulation Management
The powerful formula development systems will enable you to keep thousands of formulas in an easy to search system with lots of user-friendly tools to help you manage your raw materials, ingredient lists and complex formulations.
This software simplifies the complex regulatory processes with automated and accurate calculation of key regulatory issue so that users can easily create Safety Data Sheets, IFRA conformity certificates, Allergen analysis, Ingredient declarations and GHS/ CLP Labels for any raw ingredient or formula.
The calculations are constantly being extended but currently cover GHS and CLP, REACH, IFRA, FEMA, Food Regulations, Status (e.g. organic, kosher, halal and natural) and Free From.
dataEssence Enterprise
dataEssence is a modular system and as such is fully scalable, giving you the flexibility to buy as many of the modules (and user licences) as your business requires and increase this as the needs of your business grow. A range of additional dataEssence software modules will enable managing your expanding needs for a complete solution from sales enquiry to invoice. It will allow managing R&D, stock, batches, manufacturing, sales, and purchase order processing.
This module provides a simple method for recording items such as: stock levels, costs, ordering details, physical properties, risks & hazards, QC tests, specifications, and transport information.
The addition of the Stock Take module helps the work of the entire stock take process more efficient.
As formulations are developed and tested, your business is building a vast library of fragrances and flavours supported by test data which can be searched when needed for analysis or answering enquiries.
This module allows you to evaluate your formulation and note its characteristics when used in a variety of applications. Search ability of your own flavour and fragrance library allows you to optimise your formulator’s time and reduces the risk of developing duplicates.
All sales activities start with a customer brief required for either direct / indirect sales activity or from existing customers. This module provides real benefits in the initial part of the sales cycle by managing the sales projects / briefs and then recording the submissions to clients.
All sales orders are based on an individual price list for each customer with the ability to record the customer’s own coding and descriptions. Multiple prices can be recorded for each product to reflect any special terms or quantity breaks negotiated.
When the products are ready for despatch the dataEssence Sales Order module allows you to produce all the relevant documentation.
All customer documentation, including safety data sheets and specifications, will accurately reflect customer codes and descriptions and can keep the formulation codes confidential.
All sales orders are based on an individual price list for each customer with the ability to record the customer’s own coding and descriptions. Multiple prices can be recorded for each product to reflect any special terms or quantity breaks. This gives you the ability to see who you supply, with which products and at what prices.
Details of products, pricing and supplier information are held against each supplier within dataEssence thus allowing purchase orders to be raised. This allows not only individual pricing and coding details but also the recording of material approvals and the automatic production of the material specifications.
All purchase orders are based on an individual price list for each supplier with the ability to record the supplier’s own coding and descriptions. Multiple prices can be recorded for each product to reflect any special terms or quantity breaks. dataEssence can display all the potential suppliers and historic purchase orders to help in the choice of supplier for the next order.
Products may be manufactured for stock or linked to a specific sales order item. Using works orders will rationalise and consolidate your formulations for easy compounding.
Prior to raising full works orders, dataEssence can display or print trial works orders to show the quantity of each stock item required for manufacture to indicate any potential shortages. These reports are based on the information held within stock control combined with the details of the formulations.
For each works order, the user can specify the batches to be used (where batch tracking is in operation) or allow batches to be automatically allocated by dataEssence. Details of the batches to be used are printed works orders documentation and material usage is recorded in the stock system.
The raw materials for works orders are listed in the order in which they should be prepared and mixed therefore ensuring that the compounder can work in the most efficient way. Additionally, any special mixing or safety instructions are clearly printed on the works order.
Once the works order has been completed the QC details for this batch can be recorded against the product.
dataEssence Enterprise
dataEssence is a modular system and as such is fully scalable, giving you the flexibility to buy as many of the modules (and user licences) as your business requires and increase this as the needs of your business grow. A range of additional dataEssence software modules will enable managing your expanding needs for a complete solution from sales enquiry to invoice. It will allow managing R&D, stock, batches, manufacturing, sales, and purchase order processing.
This module provides a simple method for recording items such as: stock levels, costs, ordering details, physical properties, risks & hazards, QC tests, specifications, and transport information.
The addition of the Stock Take module helps the work of the entire stock take process more efficient.
As formulations are developed and tested, your business is building a vast library of fragrances and flavours supported by test data which can be searched when needed for analysis or answering enquiries.
This module allows you to evaluate your formulation and note its characteristics when used in a variety of applications. Search ability of your own flavour and fragrance library allows you to optimise your formulator’s time and reduces the risk of developing duplicates.
All sales activities start with a customer brief required for either direct / indirect sales activity or from existing customers. This module provides real benefits in the initial part of the sales cycle by managing the sales projects / briefs and then recording the submissions to clients.
All sales orders are based on an individual price list for each customer with the ability to record the customer’s own coding and descriptions. Multiple prices can be recorded for each product to reflect any special terms or quantity breaks negotiated.
When the products are ready for despatch the dataEssence Sales Order module allows you to produce all the relevant documentation.
All customer documentation, including safety data sheets and specifications, will accurately reflect customer codes and descriptions and can keep the formulation codes confidential.
All sales orders are based on an individual price list for each customer with the ability to record the customer’s own coding and descriptions. Multiple prices can be recorded for each product to reflect any special terms or quantity breaks. This gives you the ability to see who you supply, with which products and at what prices.
Details of products, pricing and supplier information are held against each supplier within dataEssence thus allowing purchase orders to be raised. This allows not only individual pricing and coding details but also the recording of material approvals and the automatic production of the material specifications.
All purchase orders are based on an individual price list for each supplier with the ability to record the supplier’s own coding and descriptions. Multiple prices can be recorded for each product to reflect any special terms or quantity breaks. dataEssence can display all the potential suppliers and historic purchase orders to help in the choice of supplier for the next order.
Products may be manufactured for stock or linked to a specific sales order item. Using works orders will rationalise and consolidate your formulations for easy compounding.
Prior to raising full works orders, dataEssence can display or print trial works orders to show the quantity of each stock item required for manufacture to indicate any potential shortages. These reports are based on the information held within stock control combined with the details of the formulations.
For each works order, the user can specify the batches to be used (where batch tracking is in operation) or allow batches to be automatically allocated by dataEssence. Details of the batches to be used are printed works orders documentation and material usage is recorded in the stock system.
The raw materials for works orders are listed in the order in which they should be prepared and mixed therefore ensuring that the compounder can work in the most efficient way. Additionally, any special mixing or safety instructions are clearly printed on the works order.
Once the works order has been completed the QC details for this batch can be recorded against the product.
dataEssence Documents
Safety Data Sheet (SDS)
Within the Safety Data Sheets, it includes sections for the IFRA Conformity Certificate, Allergen Analysis, Ingredient Declaration for Label, Food Allergen Declaration, Vegetarian Declaration and GMO Declaration.
GHS/CLP Label
An important part of chemicals management is the clear provision of information about any dangerous properties that chemicals may have. dataEssence will allow you to print a GHS Label and a CLP Label for a Formulation or any raw material or ingredient.
IFRA 49th Certificate
dataEssence supports the IFRA 48th and now IFRA 49th Amendment allowing you to produce IFRA conformity certificates for your products that adhere to these regulations.
dataEssence Documents
Safety Data Sheet (SDS)
Within the Safety Data Sheets, it includes sections for the IFRA Conformity Certificate, Allergen Analysis, Ingredient Declaration for Label, Food Allergen Declaration, Vegetarian Declaration and GMO Declaration.
GHS/CLP Label
An important part of chemicals management is the clear provision of information about any dangerous properties that chemicals may have. dataEssence will allow you to print a GHS Label and a CLP Label for a Formulation.
IFRA 49th Certificate
dataEssence supports the IFRA 48th and now IFRA 49th Amendment allowing you to produce IFRA conformity certificates for your products that adhere to these regulations.
